Government Social Science Research and Evaluation Publishing Protocol - Quick Reference Guide

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December 2015

Government agencies undertake a substantial amount of social science research and evaluation each year. The Government Social Science Research and Evaluation Publishing Protocol is for agencies that carry out, commission or communicate social science research and evaluation.

Publishing Protocol

The Protocol sets out good practice for publishing government social science research and evaluation outputs. The Protocol will help ensure social science outputs are published consistently and are readily available. Such outputs include reports, summaries, literature reviews, infographics and factsheets. See the full Protocol for further details about what is in and out of scope: http://www.superu.govt.nz/government_social_science_research_and_evaluation_publishing_protocol

 

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Availability

 

PRINCIPLE 1:

The outputs of social science research and evaluation conducted or commissioned by government are made publicly available

 

Good practice includes:
  • Making all government social science research and evaluation outputs publicly available (except in the rare situations described in the Protocol).
  • Publishing all government social science research and evaluation on agency websites, in compliance with the Government Web Accessibility and Usability Standards. Applicable research should also be published on The Hub.

 

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Timeliness

 

PRINCIPLE 2:

All government social science research and evaluation outputs are released promptly

 

Good practice includes:
  • Publishing all government social science research and evaluation outputs within 12 weeks of completion of the final draft, whether work is commissioned or carried out in-house.
  • Ensuring that if findings are released to coincide with policy announcements or decisions, they are not released in a way that creates an advantage for any particular group or individual.

 

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Trustworthiness

 
PRINCIPLE 3:

The way government social science research and evaluation outputs are released promotes public trust

 

Good practice includes:
  • Ensuring research and evaluation outputs are robust and findings are clearly based on the data collected.
  • Gaining peer-review of research and evaluation outputs, to ensure the quality and impartiality of publications.
  • Reporting research or evaluation findings in a neutral manner in any press releases (although policy implications may be commented on).

 

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Transparency

 

PRINCIPLE 4:

Clear communication arrangements are in place for all outputs

 

Good practice includes:
  • Making information about agency-led social science research and evaluation publicly available, including announcing the publication date of any outputs in advance, when possible.
  • Making research aims, timeframes and dissemination plans for current and upcoming research publicly available as soon as possible.
  • Discussing and agreeing how the findings will be communicated when more than one agency is involved in the research or evaluation.

 

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Clear responsibility

 

PRINCIPLE 5:

Responsibility for the quality and release of social science research and evaluation is clear

 

Good practice includes:

 

  • Designating a senior manager in each agency with responsibility for implementing the Protocol.
  • Ensuring that the designated person has the authority and expertise to make sound judgements about the publication of outputs within the scope of the Protocol.

 

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More information

For online versions of this document and the full Government Social Science Research and Evaluation Publishing Protocol go to: www.superu.govt.nz/publishingprotocol

The Hub is a one-stop shop for New Zealand government social science research: www.thehub.superu.govt.nz

The New Zealand Government Web Accessibility and Usability Standards are mandatory and ensure that information is accessible to a wide audience, including people with disabilities: https://webtoolkit.govt.nz/standards

 

ISBN 978-0-947489-00-7 (online)
ISBN 978-0-947489-01-4 (print)

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    Last update: 4 Dec 2015